My JLab

A hugely underestimated and rarely used feature that Johns Hopkins offers to students is My JLab. My JLab supplies a virtual desktop interface (VDI) from a third party provider to students so they can use applications and software that are either unavailable to private users, or too expensive for college students to buy. Some of these applications include MatLab, Mathematica, PyMol, SPSS, R, and various programming applications. It's easily accessed to any student connected to the Hopkins wireless network; all that is needed is your JHED and the ISIS password you use. To access this, log in at myjlab.jhu.edu.

First you will be asked to install the Citrix XenDesktop software to your laptop, tablet, or smartphone. By clicking the "agree" box and then installing it, you will be able to access the JLab software my going to the website. If you don't want to install it, the VDI won't be able to work on your computer. It will look something like this:

What the Citrix screen will look like the first time you go to the website. Install the software to use the VDI.

 After you install the software, refresh the page. You will get a log-in page that looks like this:

The login screen for the Citrix XenDesktop VDI.

After entering your JHED and password, your entire screen will change, and you should see something that says "Window 7 Lab" starting up (even if you're on a Mac!). This is because you are actually migrating to another "computer" of sorts. Remember the articles about cloud computing? The XenDesktop VDI is designed to allow a user to access a giant pool of applications located in a cloud. This cuts down on licensing fees and allows more people to use the software. It also affords each user a limited amount of space on this cloud. Because every user accesses the same cloud, the format is always in the same operating system (Windows 7), no matter what the accessing OS is.

The VDI desktop when you log in to XenDesktop.

To use a program, go to the start button and simply type in the name of the program you want to use. You may even discover new associated software for the program you're using. You can open the program and pin it to the toolbar so you don't have to look so hard next time. The VDI saves user preferences like this, but it won't save files that you put on the desktop! It only saves files within the virtual hard drive.

Because this is technically a different machine, the files you store on the VDI hard drive will not be accessible by your original desktop. You can write files to your original hard drive from the VDI, but only if you give it read/write access. Even then, there may be an issue when accessing the file on the original hard drive. In general it's easier just to save the files to an external drive (flash drives are definitely useful here!) and then move them over back from the drive to your original hard drive.

But how do you get back to the original desktop once you have the VDI desktop up? If you look up at the top of the screen, you should see a black arrow. Because it's not a projection of the VDI desktop and a part of the software running from your original desktop, it doesn't show in the above picture. Pretty cool, right? Anyway, if you click the arrow, a menu will drop down. The leftmost icon is what you want to hit if you want to go back to your original desktop. The other icons aren't used often, but disconnecting from the VDI won't log you off of the desktop. If you want to keep a program running, use the disconnect feature to close out of XenDesktop. If you are done for a while, go down to the start button and log out.

Once you get back to your original desktop, you will see this icon on the bottom of your screen:

This is the icon for the XenDesktop software, and you can click it at any time to go back to the VDI. Your browser window will be replaced with a new window, and this icon will be in the middle of it.

The icon on the browser window.

If you, for whatever reason, suddenly get disconnected from the VDI, you can click on the blue screen shown above to relaunch the XenDesktop software. When you're done for good, just close the browser window.

That's a run down of XenDesktop here at Hopkins. For more information about MyJLab, go here: http://web1.johnshopkins.edu/classrooms/kriegerlab/myjlabsoftware.html. If you experience any problems or have any additional suggestions, write them in the comments. Thanks everyone!

ISIS

If you are a student, faculty, or staff at Johns Hopkins University, you have definitely had some experience with ISIS, the Integrated Student Information System. ISIS is a university-wide student information system which is designed for making the technical aspects of being a student simpler for you.

Most notably, ISIS is the online system through which you can register for classes every semester. One may access this feature of ISIS through logging in to http://isis.jhu.edu or accessing the ISIS system through your JH Portal and scrolling over the “Registration” tab in the top left-hand corner. The Registration tab allows you access to all the information you would have to request from a registrar’s office at most other universities. From the “Registration” tab, you have access to your program of study information, the registration system, your class schedule, and your grades. From these sections of ISIS, you can determine your adviser's name, register for classes, swiftly get the last seat for an interesting class after being on the wait list, upload your class schedule to your computer’s calendar, or even view your transcript (including your uncovered freshman grades).

Additionally, the “Financial Aid” tab, located to the right of the “Registration” tab, you can access your relative financial aid information, such as the required forms to complete in order to keep your financial aid and the summary of your scholarship, work/study, and other aid awards. Through the “Financial Aid” section, you can determine the amount of aid you are receiving for the current year, accept or decline aid, and manage all of your financial aid needs.

To the right of the “Financial Aid” tab, you can find the “Billing” tab. The “Billing” section is where you can find your current balance and its due date. Most importantly, the “Billing” section allows you to pay your tuition dues by eCheck, paper check, and view your transactions. Furthermore, if you are like many students, taking advantage of the “Authorized Users” section, accessed by “Billing”-->”Authorized Users”, is an extremely efficient way of allowing your parents to access and pay the balance. Through a simple, straightforward process, you can click “add authorized user” and, within 1-2 minutes, have established an account for your parents or guardians to access the parts of ISIS that you specify, which includes billing, financial, your class schedule, and your grades (but only if you choose to allow them to do so).

Lastly, the “Personal Info” tab is the last of the four tabs and permits you to enter and update your personal information, your emergency contact information, your family information, and your authorized users. Although entering all of this information seems like a hassle, you can not register for classes until all of your required information is established; I wouldn’t procrastinate registering for classes because those seats fill fast!

As more of a postscript, there a few additional features of ISIS that I would like to point out. Your Hopkins ID, which is different from your JHED ID and JCard, is a 6 character alphanumeric ID necessary for confirming your individual identity as a Johns Hopkins community member and is always located at the top of the ISIS screen, right above the “Billing” tab, as shown in the screenshot below. Additionally, there may be an “ALERTS” link on the top right-hand corner, also shown in the screenshot below, that only appears when there is important information for you to know. Finally, the first screen that comes up when you access ISIS is the announcements section. Important information from each section of ISIS (Registration, Financial Aid, and Billing) appears here, so don’t ignore it in order to stay up to date with all your information-related needs.

ISIS Home Page - Hopkins ID and ALERTS are highlighted by a red outline

If you need any help with ISIS, check out the JHU Systems Help web page, accessible at http://help.sset.jhu.edu/dashboard.action, which links to ISIS help pages specific for students, faculty, or advisers.